Office Assistant

Job description

Start Date: A.S.A.P., 16 hrs p/w (hybrid, flexible with Working Time Reduction benefit ADV)

Salary: € 33.000 - € 35.000 gross per year on a full-time basis (€ 13.200-€ 14.000 gross per year pro-rata)

Location: Amsterdam, the Netherlands (candidate must have an existing permit to live and work in the Netherlands)

Contract: 1 year initially - extension by mutual consent

Position Summary

Are you an organized, detail-oriented, and proactive professional who would like to be part of an international organization driving transparency and accountability in the business world? Join us at Global Reporting Initiative (‘GRI’) to be part of a dynamic team making a significant impact on global sustainability reporting practices.

We are seeking an Office Assistant to join our Operations - People (HR) department to play a key role in supporting the daily administrative tasks ensuring the smooth operation of our Head Quarters office in Amsterdam. You will be the liaison for our office location at Spaces Zuidas as well as support our colleagues outside the Netherlands with logistics for meeting room reservations at Spaces/Regus offices worldwide.
As the Office Assistant, you will also act as the certified Prevention Officer (in Dutch: Preventiemedewerker) and be a go-to person ensuring that GRI complies with all rules and regulations (e.g. yearly RIE updates - Risk Inventory and Evaluation). If you have already been trained in First Aid (in Dutch: BHV/BedrijfsHulpVerlener), it is a big plus, however, we will provide the necessary training.
Job Responsibilities

• In charge of the day-to-day smooth running of the HQ office. Hybrid working - required to work minimally 1 x per week from the office.
• Arrange meetings and book meeting rooms in Spaces/Regus locations locally and worldwide.
• Manage HQ office supplies and inventory.
• In the capacity of the Prevention Officer:
  • train staff for emergency procedures and ergonomics on a regular basis.
  • in charge of the yearly update of the Risk Inventory and Evaluation (RIE).
  • trained as a First Aid Helper or at least willing to become one.

• Handle Information flows in a timely, accurate, and professional manner. In charge of GRI’s general mailbox and the physical mail arriving at the HQ office. Maintain electronic filing as required.
• Other ad-hoc tasks as required, evolving in line with the needs of the business and the capabilities of the employee.

About GRI

GRI (Global Reporting Initiative) is an independent, international organization that helps organizations be transparent and take responsibility for their impacts so that together we can create a sustainable future. We do this by creating a global common language for organizations to report their sustainability impacts. This enables informed dialogue and decision-making around those impacts.
GRI is the global standard setter for impact reporting, which through an independent, multi-stakeholder process, maintains the world’s most comprehensive set of sustainability reporting standards. Available as a free public good in 12 languages, the GRI Standards are, globally, the most widely used for sustainability reporting.
GRI uniquely contributes to the global drive to create a sustainable future for all. Sustainability reporting enables transparency and helps markets function more efficiently, supporting better decisions that create sustainable benefits for everyone.
GRI works with businesses, investors, policymakers, civil society, labour organizations, and other experts to develop the GRI Standards and promote their use by organizations worldwide. The resulting standards help governments hold organizations accountable for their impacts and initiate dialogue to drive corporate contribution to national and international sustainable development efforts.
More than 10,000 organizations, including 78% of the largest 250 companies in the world, disclose sustainability information through the GRI Standards - something unimaginable only 25 years ago. In addition, our standards are referenced explicitly in 238 policies of governments, regulators, and stock exchanges in 85 countries.
Headquartered in Amsterdam, the Netherlands, we have a network of seven regional hubs ensuring we can support organizations and stakeholders worldwide.

Job requirements

Key Competencies / Requirements

• Qualification in a relevant field such as business administration or relevant work experience in customer support, office management, or a similar role.
• Customer-oriented with strong problem-solving skills and the ability to adapt quickly.
• Experience in working with deadlines and attention to detail.
• Pro-active, able to use common sense whilst seeking advice when needed.
• Excellent written and verbal communication skills, including the ability to collaborate with diverse stakeholders internally and externally.
  
• Ability to work in an international and multi-cultural setting.
• Proficient in written and spoken Dutch (minimum C1 level).
• Excellent command of written and spoken English.
• Proficient in working with Microsoft Office programs (Outlook, Word, Excel and PowerPoint).
• Affinity with the mission and vision of GRI would be an advantage.

How to apply

Interested candidates are invited to click on Apply and submit their resume and cover letter in English. The deadline to submit your application is 12.00 noon (CET), 21st May 2024. Please note we will be scheduling interviews as applications come in so the application window might close sooner. Please apply early.

GRI, Attn. Human Resources
Visiting address: Barbara Strozzilaan 101, 1083 HN, Amsterdam, The Netherlands
T: +31 (0)20 531 00 00 www.globalreporting.org