Office manager / Facilities Admin bij internationaal bedrijf in Amsterdam

Job Title:

Facilities Admin- Contractual

Function:

Under general direction plans, organizes day to day Facilities services

Reports to:

Facilities Manager- EMEA

Immediate level of subordinates:

None

Objectives of the job:

• To ensure Facilities support to internal and external customers in designated areas of responsiility
• To ensure Facilities support to customers as per Service Level Agreements (SLA)
• To ensure increased customer satisfaction.

Principal duties and responsibilities:

• To ensure reception (Visitor management, switchboard services, Meeting rooms)
• To ensure all meeting rooms are setup in the morning
• To ensure facilities services like House Keeping, Maintenance, Access systems. Have to do a floor walk every day to check standards.
• Provide SLA based services through AHD system. Monitor tickets, resolve the issue and close tickets on AHD system within the stipulated SLA.
• Issuance/ registration of ID cards shipped by the UK for new employees and resolving access card issues with corporate team
• Liaison with building maintenance team for issues such as air conditioning, lightning, power, elevator etc.
• Liaison with building Security & Reception for deliveries at loading bay
• Monitor and order office supplies including stationery, flowers, office equipment etc.
• Support IT manager in laptop or other shipments by DHL, ordering material
• Flexible to accept the ad hoc requests such as help with shifting goods, translation, etc. occasionally
• Yearly asset verification and labelling
• Having periodic floor walk with cleaning and M&E contractors and fixing the issues.
• Arrange catering and assist HR with office events and management & VIP visits
• To adopt and implement environment friendly practices and ensure conservation of natural resources and proper waste disposal.
• Flexible to accept the ad hoc requests such as help with shifting goods, translation, etc. occasionally
• Process incoming mail
• Scanning & sending incoming FAC invoices to payments team, including translations
• Request vendors for Purchase Orders/ set up quotations for internal use/ contact person for vendors (mediate in invoice issues)
• Attendance during critical equipment failure occasionally or burglary alarm on after office hours or weekends
• Flexible to accept the ad hoc requests such as help with shifting goods, translation, etc. occasionally
• Participate in annual WTC meeting for tenants and prepare minutes
• Participate in First Aid meetings and yearly evacuation organized by WTC
• Coordinating Health & Safety training and performing role of DRR
• To perform the role of fire warden and first Aid

Requirements:

• Excellent communication skills (listening, oral, written) in both English and Dutch
• At least 5 years of experience in office management or facilities
• Strong organizational skills (as in structure) and discipline
• Experience in processing invoices
• Proactive approach
• Ability to anticipate issues, find solutions, troubleshoot and problem-solve
• Can do and helpful attitude
• Good knowledge of Microsoft especially calendar

What you get:

• A work environment where no two days are the same, with varied tasks and responsibilities.
• The chance to work in a professional and supportive setting where new challenges arise daily.
• A company culture that values diversity, inclusion, and personal growth of employees.
• Modern office space with all the necessary facilities to perform your work effectively and comfortably.
• Opportunities for training and development to enhance your skills and advance your career.
• An attractive salary that aligns with the candidates experience and skills, within the range of €*2750,00 - €*3300,00.
• Compensation for travel expenses to ensure that your commute is cost-effective and convenient.
• A comprehensive pension plan to help you secure your financial future.

If you are a proactive, organized, and service-oriented professional looking for a challenging and rewarding role, we would love to hear from you. Apply today to become a part of our team and help us continue to deliver exceptional facilities support.

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Soort dienstverband: Fulltime, Uitzicht op vast, Vaste baan, Freelance / zzp
Contractduur 12 maanden

Salaris: €2.750,00 - €3.400,00 per maand

Rooster:

• ma-vr

Secundaire arbeidsvoorwaarden:

• Budget voor professionele ontwikkeling
• Pensioen
• Reiskostenvergoeding

Soorten aanvullende vergoedingen:

• Overuren uitbetaald
• Vakantiegeld

Opleiding:

• MBO (Gewenst)

Ervaring:

• Officemanagement: 3 jaar (Gewenst)
• Facilities: 3 jaar (Gewenst)

Taal:

• Nederlands (Vereist)
• Engels (Vereist)

Werklocatie: Fysiek

Verwachte startdatum: 01-07-2024